Tuition Fee Collection, UPI QR Receipts & Reminders Guide
Record cash/UPI payments, auto-generate branded PDF receipts with dynamic UPI QR codes, and send WhatsApp payment slips.
How do I record fee payments and generate a UPI receipt in TutionMat?
Open /fees, find the student, and click [Record Fee]. Enter the paid amount, select mode (UPI, Cash, Bank Transfer), enter the UTR or reference, and click [Generate Receipt]. A branded PDF receipt with your coaching logo and dynamic UPI QR code is created and ready to share via WhatsApp in 1 tap.
- Eliminates paper receipt books and manual ledger calculation errors.
- Dynamic scan-to-pay UPI QR code prints on every receipt for instant remaining balance clearance.
- 1-tap WhatsApp fee receipt delivery keeps parents informed and delighted.
- Automated fee defaulter tracker groups pending dues by 0-15, 15-30, and 30+ days.
How to Record a Fee Payment Step-by-Step
Follow these 5 steps to collect fees and generate branded receipts:
Locate Student in Fee Ledger
Search: Student Name / Roll NoOpen /fees. Search by student name or roll number, or filter by batch.
Open Payment Modal
Button: Collect FeeClick the blue [Collect Fee] button next to the student's name.
Enter Amount & Payment Mode
Inputs: Amount, Mode, UTR ReferenceType amount received (e.g. ₹2,000) and choose Cash, UPI, Bank Transfer, or Cheque. Add an optional remark.
Generate Branded PDF Receipt
Modal: PDF Receipt PreviewClick [Save & Print]. The system generates a receipt with your coaching logo, sequential receipt number, and dynamic UPI QR code.
Dispatch via WhatsApp in 1 Tap
Button: Send WhatsApp SlipClick [Send WhatsApp Slip]. A pre-formatted WhatsApp message with receipt PDF download link is queued for the parent.
Frequently Asked Questions
Q:Can parents pay in partial installments?
Yes! TutionMat supports installment tracking. The receipt automatically displays: Total Fee, Paid Today, and Remaining Balance.
Q:How do I send pending fee reminders to all overdue students?
On /fees, switch to the 'Pending Dues' tab and click [Send Bulk WhatsApp Reminders].
Q:Can parents claim Income Tax Section 80C deductions for private coaching fees?
No. Income Tax Section 80C applies strictly to full-time recognized schools and colleges; private coaching academies are not eligible for 80C deductions.
Q:Can I download monthly revenue and fee collection reports?
Yes, click [Export Fee Register] to download an Excel sheet with all student payments, payment modes, and UTR numbers.
Need ready-made Excel sheets, WhatsApp message templates, or printable formats for your coaching institute? Explore our free editorial guides: