Batch & Class Management Setup Guide
Organize students into batches, set class timings, assign faculty, and manage batch capacities.
How do I create and organize batches in TutionMat?
Open /classes, click [+ Create Batch], enter the Batch Name (e.g. Class 10 CBSE Math Morning), select the Subject, Class Level, Classroom room number, and assign the Primary Teacher. Set the monthly tuition fee and save.
- Batches keep your timetable, attendance roll calls, and fee structures organized.
- Assign faculty instructors to give teachers selective access to their specific batches.
- Track batch capacity and occupancy to avoid overcrowded classrooms.
- Archive completed cohorts while preserving historical attendance and fee ledgers.
Creating a New Batch Step-by-Step
Follow these 5 steps on the /classes page:
Launch Batch Modal
Button: + Create BatchClick the blue [+ Create Batch] button on the top right of the /classes screen.
Configure Batch Identity
Modal Inputs: Batch Name, Subject, GradeEnter Batch Name (e.g. Class 12 JEE Advanced), Subject (Physics), and Grade/Standard.
Set Room & Student Capacity
Inputs: Room Number, Seat CapacityAssign a Classroom Room Number and maximum student limit (e.g. 40 seats) to prevent overcrowding.
Assign Faculty Instructor
Dropdown: Primary Faculty TeacherChoose the primary teacher from the faculty dropdown. This grants the teacher permission to take attendance.
Set Default Monthly Fee & Save
Button: Save BatchEnter standard monthly fee (e.g. ₹2,500). Enrolled students will automatically inherit this fee. Click [Save Batch].
Frequently Asked Questions
Q:Can a student be enrolled in multiple batches simultaneously?
Yes. For example, a student can be enrolled in Class 12 Physics Morning batch and Class 12 Chemistry Evening batch simultaneously.
Q:How do I transfer a student from one batch to another?
Open /students, click on the student, click [Edit Batch Assignment], select the new batch, and save. All past fee records remain intact.
Q:Can two teachers share the same batch?
Yes, you can assign an assistant or co-instructor under faculty permissions so both can take attendance and grade homework.
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