TutionMat User Manual & Coaching Operations Guide
Step-by-step tutorials for running your coaching institute — account setup, daily attendance, WhatsApp billing, test papers, and student portal.
What is TutionMat and how does it work?
TutionMat is an all-in-one coaching operating system designed for Indian tutors, teachers, and coaching academies. It replaces paper registers and fragmented spreadsheets by managing student admissions, 1-click batch attendance with instant WhatsApp absent alerts, automated UPI QR fee receipts, and AI-powered board exam question paper generation. You can access it on web and mobile browsers with zero software installation.
How to Create a TutionMat Account?
Register your coaching center in 2 minutes and start with your 14-day free trial — no credit card needed.
Read Account Creation Guide →4 Simple Steps to Get Started
Account Registration & Institute Profile
Settings > Institute ProfileCreate your free account at /register. In /settings/institute, upload your coaching logo, enter your UPI ID (VPA) for scan-to-pay receipts, and configure attendance reminder timing.
Create Batches & Enroll Students
Classes > + Create BatchHead to /classes to create your class batches (e.g. Class 10 CBSE Math). Then open /students to add student records, parent WhatsApp numbers, and monthly fee packages.
Daily Roll Call & Instant WhatsApp Alerts
Attendance > 1-Click Roll CallOpen /attendance, pick today's batch, and hit [Mark All Present]. Toggle absentees in 1 click — our system automatically sends WhatsApp messages and browser push notifications to parents.
Record Fees & Share Branded PDF Receipts
Fees > Collect FeeUse /fees to log cash, UPI, or cheque payments. Generate a branded PDF receipt complete with payment breakdown and dynamic UPI QR code, and deliver it via WhatsApp in 1 tap.
Core Pillars of the TutionMat Platform
Zero Fee Leakage
Itemized ledgers, automated pending dues calculation, and scan-to-pay dynamic UPI QR codes on WhatsApp receipts.
1-Click Absent Alerts
Instant WhatsApp & Web Push notifications delivered to parents the moment a student misses tuition.
AI Board Exam Papers
Gemini engine produces 2-column printable exam sheets with MCQs, short/long answers, and marking keys in 30 seconds.
Student & Parent Portal
24/7 transparent access to daily timetables, monthly attendance registers, exam marks, and study material.
Browse All 27 Documentation Guides
GETTING STARTED
CORE OPERATIONS
ACADEMICS & EXAMS
REPORTS & ANALYTICS
Frequently Asked Questions
Q:Is TutionMat free to try for coaching teachers?
Yes. TutionMat provides a full-featured 14-day free trial with no credit card required. You can add batches, mark attendance, generate AI question papers, and test WhatsApp notifications immediately.
Q:Can multiple teachers or staff members use the same coaching account?
Yes. Under /teachers, you can create separate logins for your co-instructors and assistants with role-based permissions, allowing them to mark attendance or grade tests without accessing your sensitive revenue financials.
Q:Does TutionMat work on smartphones and tablets?
Absolutely. TutionMat is a fully responsive progressive web app (PWA) optimized for mobile, tablet, and desktop viewports.
Q:How is TutionMat different from Classplus or Teachmint?
Classplus focuses on selling pre-recorded video courses with high upfront app setup fees (₹25,000+). Teachmint focuses on expensive interactive whiteboard hardware (₹80,000+). TutionMat is pure, flat-rate SaaS (₹399/mo) built for daily physical and hybrid coaching operations: WhatsApp attendance, fee tracking with UPI QR codes, and AI test papers.
Need help with your coaching setup?
Our team provides 1-on-1 onboarding support via WhatsApp & Google Meet.