Student Master Directory & 360° Digital Passbook Guide
Manage student admissions, parent WhatsApp contacts, ID cards, and complete academic passbooks.
How do I add a new student in TutionMat?
Go to /students, click [+ Add Student], enter the Student Name, Roll Number, Parent Phone (WhatsApp), assign their Batch, and set their monthly fee. You can also import bulk students using our Excel template.
- Unified student profile containing contact information, fee ledger, and attendance history.
- 1-click generation of printable Student ID Cards with QR codes.
- Bulk Excel import saves hours when migrating from manual registers.
- Strict data privacy compliant with India's DPDP Act.
Student Admission & Directory Management
Manage your entire student body with these 5 actionable steps:
Access Student Master Directory
Directory: /studentsOpen /students to view your master student roster with live fee badges, batch filters, and search bar.
Individual Admission Setup
Modal: + Add StudentClick [+ Add Student]. Fill in Student Name, Roll Number, Parent Mobile (WhatsApp), and assign them to an active batch.
Bulk Excel Onboarding
Button: Import ExcelClick [Import Excel], download our pre-formatted spreadsheet template, paste your student list, and upload in 60 seconds.
Inspect 360° Digital Passbook
Drawer: Student 360 PassbookClick any student row to view their full passbook: Attendance Meter, Fee Transaction History, and Recent Exam Ranks.
Generate Printable ID Card
Action: Print ID CardClick [Print ID Card] to download a professional student badge featuring institute logo, student photo, and emergency parent phone.
Frequently Asked Questions
Q:Can I import students from an Excel sheet?
Yes. Click [Import Excel] at the top of /students, download our sample template, paste your student data, and upload.
Q:What happens if a student leaves or pauses tuition for a month?
Open the student profile and toggle their status to 'Inactive'. Their historical attendance and receipts remain preserved, but they stop appearing in daily roll call.
Q:Can parents see other students' contact numbers in the directory?
Never. Parents only have access to their own child's student portal and can never view other students' records.
Q:How do I generate and print student ID cards for the whole batch?
Select the batch filter on /students, click [Batch Actions] → [Print All ID Cards] to download a print-ready multi-card PDF.
Need ready-made Excel sheets, WhatsApp message templates, or printable formats for your coaching institute? Explore our free editorial guides: