Enquiry recording
Record every student enquiry with name, contact, course interest and source — phone call, walk-in, social media or referral.
Lead management for coaching institutes
Stop losing student enquiries to forgotten notes and missed follow-ups.
TutionMat helps coaching institutes track student enquiries from first contact to enrolment. Record leads, set follow-up reminders and convert prospects into active students — all from the same workspace you use for daily operations.
Built for the daily reality
Less register work. More time to teach.
When a parent calls to ask about your coaching, you write their number on a piece of paper or save it in your phone contacts. Two days later, you forget to call back. A week later, they have joined a competitor. Lead management gives you a structured pipeline so no enquiry falls through the cracks.
One place for the work your institute repeats every day
Follow-up tracking
Set follow-up dates and reminders so no lead is forgotten after the initial conversation.
Lead status pipeline
Track each lead through stages — new enquiry, contacted, interested, enrolled, lost — for a clear conversion picture.
Source tracking
Know where your students come from. Track which source — WhatsApp, Instagram, Google, walk-in — brings the most enrolments.
Convert to student
When a lead enrols, convert them to an active student record without re-entering their details.
Team collaboration
Multiple staff members can view and update the lead pipeline, so follow-ups happen even when you are teaching.
A simple working flow
From class to parent update, without duplicate entry
- 1
Record the enquiry when a parent calls or visits.
- 2
Set a follow-up date and track the conversation.
- 3
Convert the lead to an enrolled student when they join.
Designed for owners, teachers, students and parents
TutionMat keeps practical roles separate: institute owners can manage operations, teachers can handle their assigned work, and students can access relevant academic information through their portal.
Frequently asked questions
Is lead management included in all plans?
Lead management features are available across TutionMat plans. Check the pricing page for details on what is included in each tier.
Can I import existing leads from a spreadsheet?
TutionMat supports bulk operations. You can add leads individually or work with the support team for data import assistance.
Can I track which marketing channel brings the most students?
Yes. By recording the source for each lead, you can identify which channels — Google, Instagram, referrals — are most effective for your institute.